Constantly checking your email, voicemail, or Facebook sends the message that you don’t care about them. It can also be annoying and hurtful to be with someone who is having a conversation that you are not part of. If someone is trying to talk to you when on your cell phone, tablet, or computer, stop what you are doing and look at them. Whatever is happening in the online world can generally wait. Continue to make real people a priority while in public places such as restaurants, public transit, stores, elevators, and libraries. You can do this by not having phone conversations when in these shared spaces, as well as by silencing your audible notifications. Using any sort of verbal abuse online can get you banned from your social groups. At a minimum, your remarks will likely be removed; one in three online comments are rejected by page moderators. Keep in mind that it’s not just what you say that may be considered disrespectful, but how you say it. Text in all caps is generally perceived as yelling, for instance. Either use the shift key for capital letters or write in all lower case—but don’t use caps lock. Don’t forget to say please and thank you as appropriate.
Checking your device’s audio and video before the meeting to ensure that they work Creating a background that is uncluttered so it isn’t disruptive, or selecting a background offered by the video meeting platform Choosing a professional screen name (your first and last name is a good option; avoid nicknames or any screen name that could be offensive or unprofessional) Joining the meeting on time Muting yourself when you’re not speaking Not talking over other meeting participants
Even if you try to remove these posts later, it might be too late. Some posts may even trigger disciplinary action from your employer, such as if the post is deemed discriminatory in nature. One way to avoid sharing too much private information online is to ask yourself if you would have a problem with your boss, parents, or kids seeing that post now or at any point in the future. If the answer is yes, don’t post or send it. The same guideline applies when having phone conversations in public places. Any time you are talking out loud, others can overhear you. This provides them access to your private information, so don’t overshare. If you have an in-joke to share, send it in a private message. Additionally, don’t post an obscure comment to your Facebook, a forum, or Instagram story as this can leave others feeling as if they are excluded from whatever it is you are talking about. The same goes for laughing at a text, social media meme, or email when you are in the presence of others. If you don’t want to share what you are laughing about, save it for later so it doesn’t feel like you’re excluding the person you’re with. To stay in touch with a colleague without adding them as a Facebook friend, tell them you only use Facebook for close personal friendships. Suggest that you connect on LinkedIn or another professional networking site to stay in touch. The obvious exception to this netiquette rule is if you “friend” someone while you are getting along and then later have a disagreement. It is perfectly acceptable to unfriend someone if the relationship is beyond repair. Just don’t torture them (or yourself) with on-again-off-again connecting. If you are forwarding an email message, use BCC (blind carbon copy) rather than CC (carbon copy) when sending it to more than one person. This helps protect the privacy of all the other email recipients. The same respect for privacy applies when uploading photos or videos online that include other people, whether to a public space or on your private social media page. Remember that if you tag people on Facebook, others can access these photos, unless the people in them have adjusted their privacy settings. Finally, don’t sign up for newsletters and other communications using someone else’s information. It’s simple enough to set up your own email account or supply your own number for texting and can protect you from irritating friends by having them receive emails or texts they don’t want. And if you think that fake online information is more the exception than the rule, think again. Research indicates that Facebook users alone engage with some form of misinformation around 70 million times each month. If you aren’t sure of the facts behind an online story or social media post, check with someone who does know or can find out. Another option is to do a search on Google or snopes.com to see if the post is true or if it is a scam. Most of us are familiar with spam calls or spam emails from companies we didn’t give permission to contact us. But we can also get spammed by family and friends, such as when they repeatedly contact us asking to take part in their latest business venture. Avoid doing this to your contacts and it can help keep your relationships intact. If you want to share information with your contacts, ask before sending it. Taking this one step can keep you from being blocked. Plus, many of the worst computer viruses in history have been circulated via mass emails. So don’t open an email or social media message from someone you don’t know. If the message contains a download, double-check with the sender before opening it to make sure it wasn’t sent by someone pretending to be them. Otherwise, have the courtesy to reply to a message within a few days, especially if that message is from family or friends. If it is going to take longer, that’s okay. Just tell them that so they know and aren’t waiting for your reply. If the message is something you don’t want to deal with, know that avoiding it not only won’t cause it to go away but may even create more stress. Don’t allow this to happen to you by responding as soon as you can. If you are going to be unavailable, for example, don’t leave your hours of operation online indicating you will be available. If you can’t keep your website up to date, take it down. Following this netiquette guideline is even more important if you’re actively looking for a job online. If prospective employers find outdated information on your professional networking page, they might assume that you don’t care enough about getting work.
